Free Invoice Generator
Send a Professional Invoice in About 2 Minutes
Build an itemized invoice with your logo and branding, send a payable link by email, and get notified the second it's paid. Free to start, no credit card required.
- Clients pay by card or bank transfer straight from the invoice link
- Automatic "Paid" status the moment a payment lands, no manual reconciling
- Free to generate. Download PDF or send as a hosted payment page
What is an invoice?
An invoice is a formal request for payment you send to a client after delivering goods or services. It itemises what was provided, the price, any tax, the total due, and the payment terms. Unlike a quote or estimate, an invoice is issued after the work is agreed or completed and creates a record of what's owed, which is why it's the document your bookkeeping and tax records are built on.
How it works
No accounting background needed. Free account required to save your document.
Answer a few questions
Tell us about your business, your client, and what you're billing for.
Preview your document
Your Invoice is generated instantly, customized to your answers. Takes about 2 minutes total.
Send or download
Payable link, PDF, or plain text. Free with a quick sign-up.
Who needs a Invoice?
Every business that gets paid for work needs invoices, but who's sending them and how varies a lot by business size and structure.
Usually invoicing one client per project. Speed matters more than automation: a fast, professional-looking invoice you can send from your phone between jobs.
Need invoices that match quotes given on site, plus a simple way to see who still owes money without opening a spreadsheet.
Benefit most from recurring invoices and saved client details, since the same client gets billed the same way, month after month.
Need shared client records and invoice numbering so two people don't double-bill the same client or lose track of who sent what.
Invoice vs other billing documents
An invoice is usually one step in a longer sequence, from quoting the work to getting paid. Here's where it sits relative to the other documents you'll send.
| Document | Purpose | Who sees it | Send it when |
|---|---|---|---|
| Quote | Lock in a fixed price before work starts | Client deciding whether to hire you | When price certainty matters |
| Estimate | Give a good-faith figure that may still shift | Client wants a ballpark before you're on site | When scope isn't fully known yet |
| Invoice | Request payment for work delivered | Client who owes you money | Every completed job |
| Receipt | Confirm a payment was received | Client who already paid | After every payment |
| Credit note | Reduce a balance or record a refund | Client owed money back | Corrections and refunds only |
Key takeaway: Send a quote or estimate before the work, an invoice once it's done, and let receipts and credit notes handle what happens after payment.
What is included in your Invoice
A complete invoice needs more than a total. BillyPaid fills in your saved details automatically; here's everything a solid invoice covers.
Business & client details
- Your business name, logo, and contact details
- Client's name and billing address
- A unique, sequential invoice number
- Invoice date and payment due date
The charge itself
- Itemised line items with quantity, rate, and line total
- Tax or GST/VAT applied per line or on the total
- Any discount applied
- Grand total due, clearly separated from the subtotal
Getting paid
- A one-click payment link (card or bank transfer)
- Accepted payment methods and bank details, if paying manually
- Late payment terms, if you charge them
Built for your business type
The generator adjusts clauses based on your industry, so you only get the language you actually need.
Freelancers & consultants
Bill by the project or the hour, send a link, get paid without a card reader or a spreadsheet.
Trades & home services
Quote a job on site, invoice the moment it's finished, and stop losing paper dockets in the van.
Agencies & studios
Retainers on autopilot, one-off project invoices, and a clean paper trail for every client account.
Contractors & builders
Purchase orders for materials, progress invoices, and a statement of account clients can request any time.
Frequently asked questions
Questions about Invoice before you get started?
What do I need to create an invoice?
Your business details, the client's details, a list of what you're billing for with quantities and prices, and a due date. BillyPaid pre-fills your business info and client history after the first invoice, so most repeat invoices take under a minute.
Can clients pay the invoice directly?
Yes. Every invoice includes a secure payment link. Clients can pay by card or bank transfer through Stripe or PayPal without creating an account, and the invoice updates to "Paid" automatically the moment the payment lands.
Can I add my logo and brand colors?
Yes. Upload your logo once and it appears on every invoice, estimate, quote and receipt you send. You can also set an accent color so your documents look consistent with the rest of your brand.
What happens if an invoice goes unpaid?
BillyPaid tracks the due date and can send automatic, friendly payment reminders before and after it passes, so you don't have to chase clients manually. You can also see at a glance which invoices are overdue from your dashboard.
Can I download or embed the invoice elsewhere?
Yes. Every invoice can be downloaded as a PDF, and the hosted payment page has its own shareable link you can send by email, text, or through any other channel your client prefers.
Will my invoice meet my country's tax-invoice requirements?
Set your tax jurisdiction once in Settings and BillyPaid applies that jurisdiction's invoicing conventions automatically: the correct heading (for example "Tax Invoice" once you're GST-registered in Australia), a heads-up if a required field like the buyer's name is missing above the local threshold, and jurisdiction-appropriate legal notes. Covers Australia, New Zealand, the UK, the EU, Canada, and Singapore at full fidelity, with more jurisdictions supported. It's informational tooling, not tax advice, so always confirm requirements with your own accountant, and you can turn it off in Settings if you'd rather use a plain, jurisdiction-neutral invoice.
Send your first invoice free
Build it, brand it, and get a payment link in under two minutes. No credit card required to start.
Create Your Invoice FreeFree to generate. Takes about 3 minutes. Free account required.
Other generators you might need
Estimate
Send a clear, itemized estimate before work begins. One click turns an accepted estimate straight into an invoice, no re-typing.
Quote
Lock in a fixed price for a job with a formal quote your client can approve online. Set an expiry date so pricing never goes stale.
Receipt
Issue a clean payment receipt the moment a client pays, in person or online. Automatic on every invoice paid through BillyPaid.